The COVID-19 pandemic has significantly impacted international travel. The New Zealand Government currently recommends that New Zealanders do not travel overseas, but New Zealanders are not prevented from doing so.  Despite the international pandemic, professional and high-performance athletes and teams have a number of motivations for travelling overseas to train or compete in international competitions.

Cycling New Zealand continues to regularly review and update its current position with regard to attending international events and/or endorsing international event entries.  In recognising this, it is also important to note the duty of care and obligations that Cycling New Zealand (CNZ) have when attending or endorsing any international event entries of which it has entry jurisdiction. 

As part of the current Position Statement, CNZ has established the International Event Entry Process (IEEP) which aims to ensure riders and their families are fully informed of the risks of traveling at this time, prior to participating in events overseas. The IEEP also seeks to assist CNZ in fulfilling their health, safety, and wellbeing obligations.

16/10/2021 - REVIEW

To ensure that the current response continues to be appropriate and that it reflects the current Covid-19 environment and associated risks, Cycling New Zealand has undertaken a review of the Individual Event Entry (IEEP) process.   The review process took into consideration the factors including CNZ's duty of care, the current global pandemic environment (including domestic and global vaccination programmes), NZ Government advice on travel and from our independent risk assessor as well as rider feedback and key learnings from the past few months. 

While we have identified some areas to address, the overarching intent and guiding principles of the IEEP will remain.

Click here to read the review with any changes implemented from 1/1/2022.

Below is the current process that is effective until 31/12/2021.

International Event Entry Process

Ensure you have reviewed the most current Position Statement in regard to International campaigns and activities. 

Click here to view the current Position Statement. 

The International Event Entry Process is part of any selection (it does not replace any selection regulations).  While a completed IEEA is not required until any conditional selections have been made, at the time of applying for selection you will be asked to read and understand the process and agree that the completion and approval of an IEEA is a requirement of your selection.   Ensure you are familiar with the timelines for applications and selections.

Click here to view Selection Regulations. 

If you have any questions on selection regulations please contact jessica.massey@cyclingnewzealand.nz 

 

PROCESS
This process is to be undertaken for any event where Cycling New Zealand, as the National Federation, has entry jurisdiction and will be subject to Cycling New Zealand’s current position statement on attending international events and/or endorsing international event entries

The first step is for Cycling New Zealand to undertake an Event Risk Assessment before making any conditional selections. If the Event has met and/or demonstrated an appropriate level of care and mitigation then riders will be conditionally selected and will be required to submit an International Event Entry Application (IEEA).

This application process is now part of the Cycling New Zealand Selection Process and the requirements are in addition to any selection criteria.

EVENT RISK ASSESSMENT CRITERIA

Prior to making conditional selections, CNZ will firstly undertake an Event Risk Assessment to ensure that the event, its organisers, host region and country are appropriately managing the Covid-19 pandemic (and any other environmental or situational risks) and that there are appropriate mitigations and care provided to keep those attending safe. Events will be reviewed based on (but not limited to):

  • The current travel advice from the New Zealand Government
  • The current advice from the country of destination
  • The current Covid-19 situation in the country/region of destination
  • Specific health care support available in the country/region of destination (for Covid-19 and other related care)
  • MIQ requirements at the destination
  • Public gathering restrictions and stay at home orders in the country/region of destination
  • Internal movement restrictions in the country/region of destination (i.e public transport etc)
  • Provision of medical supplies and PPE in the country/region of destination
  • Availability of training facilities
  • Details from the Event Organisers with regards to their Covid-19 planning
  • Any other environmental or situation risks in the country/region of destination (i.e. any political unrest, increase of terrorism, natural disasters etc)

In reviewing the event risk assessment, each event will be assigned one of the three statuses below:

GREEN - These events have been assessed and have been approved for conditional selections to be made and for riders to submit IEEA's. 

ORANGE - These events have been assessed and have been conditionally approved for conditional selections to be made and for riders to submit IEEA's.  This means we are still waiting for further information before this event can be given the GREEN status. Riders may begin planning but are advised that part of their conditional selection is based on this event status moving to green.  

RED - These events have been assessed and have not met the threshold required.  No entries will be endorsed to this event. 

It is important to note that the risk levels could change quickly and that approval and or the criteria to attend may change at short notice. 

IEEA ASSESSMENT CRITERIA

Once an event risk assessment has been approved, conditional selections will be made and those riders will be required at this time, to submit an International Event Entry Application (IEEA).  The applicant should be able to provide evidence that they have an informed understanding of the risks associated with international travel at the time of the application, how they intend to mitigate (as reasonably practicable) any Covid-19 (and any other) risks while at the event, and that they have reviewed, understood and signed the Informed Consent section.  

Applications will be reviewed based on (but not limited to) the applicant’s:

  • ability to demonstrate a high level of due diligence in the planning;
  • ability to identify the current covid-19 situation or other risks to health and safety at the intended destination;
  • understanding of what plans the event has to keep those attending safe;
  • health and wellbeing prior to, during and post proposed travel and competition;
  • ability to demonstrate an understanding of the health impacts that Covid-19 may have, if infected;
  • ability to demonstrate a high level of understanding and acceptance of the risks associated with international travel;
  • ability to identify and mitigate risks associated with international travel;
  • ability to demonstrate their understanding of ‘worst case scenario’ and appropriate responses;
  • ability to demonstrate appropriate support networks while overseas;
  • ability to demonstrate the significance/importance of travel (i.e. major event, qualification for major event, fulfilling contracts with sponsors etc);
  • ability to understand financial impact in likely scenarios (disruption to travel, hospitalisation, non-planned quarantine etc)
  • ability to understand the personal responsibility required and the duty of care and obligations of Cycling New Zealand.

IEEA APPROVAL

Following the receipt of a complete IEEA, a review of the application will then take place with a recommendation made to the Cycling New Zealand CEO for endorsement.  Additionally, depending on the applicant, a final step in the approval process may be that High Performance Sport New Zealand, through their Pandemic Advisory Group (PAG), may have to approve travel as well.

IEEA REVIEWS

The applicant reserves the right to request a review to any decision.

IEEA PROCESSING COSTS

Cycling New Zealand reserve the right to apply a processing fee at their discretion.  There is currently no fee.

COMPLIANCE

CNZ reserves the right at any time, prior to or during travel to ask the applicant to provide evidence that the actions or details provided in the application are being adhered to. This may include daily check-ins in person (online) or an online form.  The frequency, duration and method of check-ins will be agreed prior to final approval of entry.  If at any time CNZ is not satisfied with the actions being undertaken, they must advise the applicant of their concerns and allow time to remedy any concerns. Following any set time to remedy the concerns raised risks are not sufficiently mitigated or addressed, CNZ reserves the right to revoke its approval of the plan and as such revoke any entries made.

APPLICANTS OBLIGATIONS

Applicants are expected to supply information on their application to the best of their knowledge with the intent to act in accordance with this information.  If applicant’s situation or plan changes significantly, the applicant will be responsible for advising CNZ as soon as possible. Other obligations include, but, not limited to;

  • Minors – if a rider is under the age of 18 at the time of selection, a parent or guardian must also sign the IEEA. CNZ recommend all those under the age of 18 at the time of the event have an adult travel with them (additional requirements are covered in the IEEA)
  • Logistics - Unless confirmed specifically by CNZ, all travel, insurance, operations and logistics for any planned international travel is solely the applicant's responsibility
  • Managed Isolation (MIQ) - Unless specifically confirmed by CNZ, any athlete who is returning to New Zealand is responsible for their own MIQ booking and any fees payable.
  • Pre departure/arrival Covid-19 testing - As of 23 February 2021, travellers returning to New Zealand from most locations worldwide require a certified pre-departure COVID-19 test in order to travel to New Zealand. Unless specifically confirmed by CNZ, any athlete who is returning to NZ is responsible for their own COVID-19 test and any associated costs (this includes any testing required by other countries prior to departing NZ).
  • Vaccinations – CNZ recommend all those travelling overseas receive a Covid-19 vaccine. Access to any Covid-19 vaccination is governed by the Ministry of Health Rollout plan and the applicant is responsible for investigating their personal process for vaccination.   
  • Pre departure health check – CNZ recommend all those travelling overseas advises their doctor of their intentions to travel and undertake a general health check prior to departure.
  • Health Check-ins – the applicant agrees to comply and undertake any agreed health checks, be that in person (online) and/or through an online form.

CYCLING NEW ZEALAND OBLIGATIONS

CNZ is committed to caring for the health and well-being of our cycling community. As the Covid-19 pandemic continues to develop around the world, CNZ is doing their best to provide resources and information to applicants about Covid-19 and its impact on cycling and events. It is of utmost importance that CNZ keep its members and community safe during these unprecedented times and to continue to follow the requirements set by the New Zealand government.

While acknowledging that following this process cannot eliminate the possibility of contracting COVID-19, Cycling New Zealand believes that any athlete successful in their application will have demonstrated that risks have been identified and mitigated to a reasonably practicable level and meet the standards of the Health and Safety Work Act.  

CNZ will review the IEEA of each applicant independently with the sole purpose of supporting the health and safety of the applicant while at the event and without discrimination on the age or circumstances of the applicant.

In regards to the application and personal details, CNZ will uphold its responsibilities with regard to the Privacy Act 2021.

Where a pinnacle event for a particular age group is deemed not to have met the event review threshold to support any entries, CNZ remains committed to providing alternative development activity wherever possible.

Contact and Delegated Authority

The designated point of contact at Cycling New Zealand for all enquiries relating to the International Event Entry process can be made through prag@cyclingnewzealand.nz or by calling the Cycling New Zealand office on 07-8230716.

All approvals and decisions relating to the Position Statement, Event Risk Assessments and IEEA are solely at the discretion of the Cycling New Zealand CEO.

GREEN - These events have been assessed and have been approved for conditional selections to be made and for riders to submit IEEA's. 

ORANGE - These events have been assessed and have been conditionally approved for conditional selections to be made and for riders to submit IEEA's.  This means we are still waiting for further information before this event can be given the GREEN status. Riders may begin planning but are advised that part of their conditional selection is based on this event status moving to green.  

RED - These events have been assessed and have not met the threshold required.  No entries will be endorsed to this event. 

 

The risk assessment for each event is available in the links below. 

 

The following events have been assessed GREEN

 

The following events have been assessed ORANGE

 

The following events have been assessed RED

 

The following events are in the process of been assessed:

 

 

Please email PRAG@cyclingnewzealand.nz with any questions. 

Click here to view the Cycling New Zealand COVID-19 H&S and Risk Mitigation Online Workshop that was held for those attending Les Gets MTB World Cup.

Click here to view the Cycling New Zealand COVID-19 H&S and Risk Mitigation Online Workshop that was held for those attending BMX World Championships.

Note that the principles and processes outlined in each video will be similar across all codes. 

If you would like to request a live workshop then please contact PRAG@cyclingnewzealand.nz

If you have been conditionally selected you will be required to submit a completed IEEA within 7 days of this conditional selection.

Click here to download the IEEA. The most current version is V4 - updated 28.8.21

For any questions or when complete, email prag@cyclingnewzealand.nz