As the Covid-19 pandemic and the global and domestic response continues to evolve,Cycling New Zealandis updatingits position on international competition activities.This was last updated 15 October 2021. 

Through its previous position statements, the focus has been on a response to the Covid-19 pandemic.  As this pandemic continues to evolve, in some cases the specific risks associated with it has reduced.  

Through this process it has highlighted other risk associated with international travel that Cycling New Zealand should consider before endorsing international event entries.  This applies to any athlete or support staff (regardless of cycling code or category) who is requesting selection, entry or accreditation into international events where Cycling New Zealand, as the National Federation, has entry jurisdiction.  

As such, the significant change in this position statement is that the assessment of risk will move beyond just Covid-19 and will include (but not limited to): 

  • CNZ’s duty of care and obligations to its riders and staff 
  • Plans in place from event organisers to identify and control risk
  • Advice from MFAT, Sport NZ and other government departments
  • Information for www.safetravel.govt.nz 
  • Covid-19 or other pandemics 
  • Terrorism, Social or political instability  
  • The global pandemic environment (including consideration of domestic and global vaccination programmes) 
  • The ability for NZL citizens to return to New Zealand 
  • Advice from an independently appointed risk assessment professional  
  • World Health Organisation recommendations and statistics  
  • Availability and scope of international travel insurance  

For those wishing to travel to an event where CNZ has entry jurisdiction over, the International Event Entry Process (IEEP) will remain in place indefinitely with a shift towards assessing any risk (not just covid-19).  It is also noted that this process has been reviewed since its introduction in 2020. 

See here for the full updated position statement.

See below for the full process.

If you have any questions please contact tim.baker@cyclingnewzealand.nz  

International Event Entry Process

Ensure you have reviewed the most current Position Statement in regard to International campaigns and activities. 

Click here to view the current Position Statement. 

The International Event Entry Process is part of any selection (it does not replace any selection regulations).  While a completed 'Informed Consent form' is not required until any conditional selections have been made, at the time of applying for selection you will be asked to read and understand the process and agree that the completion and approval of an 'Informed Consent' form is a requirement of your selection.   Ensure you are familiar with the timelines for applications and selections.

Click here to view Selection Regulations. 

If you have enough UCI points to be entered directly into an event (without selection) you will still need to complete an 'Informed Consent' form

If you have any questions on selection regulations please contact gemma.hay@cyclingnewzealand.nz 

This process is to be undertaken for any event where Cycling New Zealand, as the National Federation, has entry jurisdiction and will be subject to Cycling New Zealand’s current position statement on attending international events and/or endorsing or administering international event entries (this includes any riders who have secured enough UCI points to be entered directly but still require Cycling New Zealand to administer their entry).

This IEEP process is now part of the Cycling New Zealand Selection Process and the requirements are in addition to any selection criteria.

The first step is for Cycling New Zealand to undertake an Event Risk Assessment before making any conditional selections or processing/endorsing any entries. If the Event meets the determined risk threshold then riders wishing to attend will be required to submit an Informed Consent Form. 

While acknowledging that this process cannot fully eliminate the risks of travelling overseas at this time, Cycling New Zealand believes that any individual successful in their application, is, as reasonably practicable, fully informed of the risks of traveling at this time, and participating in events overseas. The International Event Entry Process also seeks to assist CNZ in fulfilling their health, safety and wellbeing obligation. 

- EVENT RISK ASSESSMENT CRITERIA

Prior to making conditional selections, CNZ will firstly undertake an Event Risk Assessment to ensure that the event, its organisers, host region and country will offer riders a safe environment for riders (and any support persons) to travel to and to participate in (including Covid-19 pandemic, and any other environmental or situational risks) and that there are appropriate mitigations and care provided to keep those attending safe. Events will be reviewed based on (but not limited to):

    • CNZ’s duty of care and obligations to its riders and staff 
    • Advice from MFAT, Sport NZ and other government departments 
    • Information for www.safetravel.govt.nz 
    • Covid-19 or other pandemics 
    • Terrorism, Social or political instability  
    • The global pandemic environment (including consideration of domestic and global vaccination programmes)  
    • The ability for NZL citizens to return to New Zealand 
    • advice from Chubb Travel Smart  
    • advice from an independently appointed risk assessment professional  
    • World Health Organisation recommendations and statistics  
    • Availability and scope of international travel insurance  

In reviewing the event risk assessment, each event will be assigned one of the below statuses:

  • Where an event is assessed as GREEN – Based on the information available, there is low risk attending this event outside of what should be reasonable accepted for international travel.  All those wishing to receive an entry/accreditation or selection are required to complete an informed consent form.  
  • Where an event is assessed as ORANGE – Based on the information available, there are some moderate to high risks of attending this event outside of what should be reasonable accepted for international travel.  All those wishing to receive an entry/accreditation or selection are required to complete an informed consent form and will be required to adequately and appropriately be able to demonstrate their understanding of this additional risk and their plans in place to mitigate this.   
  • Where an event is assessed as RED – Based on the information available, there are some serious and extreme risk of attending this event outside of what should be reasonable accepted for international travel.  At this time Cycling New Zealand will not accept, process or make any selections for this event.  Cycling New Zealand reserve the right to review this decision if more information is available.  

It is important to note that the risk levels could change quickly and that approval and or the criteria to attend may change at short notice. 

The initial event risk assessment will be undertaken by an external risk advisor, who will provide a recommendation to the Cycling New Zealand CEO for endorsement and approval. 

 

- INFORMED CONSENT FORM

Once an event risk assessment has been approved, conditional selections will be made and those riders will be required at this time, to complete an Informed Consent form (see an example here).   The applicant is required to read and understand the Event Risk assessment and have an informed understanding of the risks associated with international travel at the time of the application.  If any specific risks have been identified, they will also need to demonstrate how they intend to mitigate (as reasonably practicable) any of these known risks while at the event. 

  

 - COMPLIANCE

CNZ reserves the right at any time, prior to or during travel to ask the applicant to provide evidence that the actions or details provided in the application are being adhered to. This may include daily check-ins in person (online) or an online form.  The frequency, duration and method of check-ins will be agreed prior to final approval of entry.  If at any time CNZ is not satisfied with the actions being undertaken, they must advise the applicant of their concerns and allow time to remedy any concerns. Following any set time to remedy the concerns raised risks are not sufficiently mitigated or addressed, CNZ reserves the right to revoke its approval of the plan and as such revoke any entries made.

 

 - APPLICANTS OBLIGATIONS

Applicants are expected to read and fully understand the event risk assessment and to understand and accept the risk associated with traveling internationally. 

 

- CYCLING NEW ZEALAND OBLIGATIONS

CNZ is committed to caring for the health and well-being of our cycling community. It is of utmost importance that CNZ does what is reasonably practicable to keep its members and community safe while traveling overseas and that those traveling are fully informed of all the risks. 

While acknowledging that following this process cannot eliminate any risk or harm, however, Cycling New Zealand believes that any athlete successful in their application will have a full understanding of the risks and has demonstrated that any specific risks that have been identified and mitigated to a reasonably practicable level and meet the standards of the Health and Safety Work Act.  

In regards to the application and personal details, CNZ will uphold its responsibilities with regard to the Privacy Act 2021.

 

- CONTACT AND DELEGATED AUTHORITY

The designated point of contact at Cycling New Zealand for all enquiries relating to the International Event Entry process is tim.baker@cyclingnewzealand.nz

All approvals and decisions relating to the Position Statement, Event Risk Assessment are solely at the discretion of the Cycling New Zealand CEO.

  • All Events where NZL riders are considered for selection, entry or accreditation from an event that Cycling New Zealand has entry jurisdiction over will be assessed through our independent risk assessor. 

 

  • Where an event is assessed as GREEN – Based on the information available, there is low risk attending this event outside of what should be reasonable accepted for international travel.  All those wishing to receive an entry/accreditation or selection are required to complete an informed consent form. 

 

  • Where an event is assessed as ORANGE – Based on the information available, there are some moderate to high risks of attending this event outside of what should be reasonable accepted for international travel.  All those wishing to receive an entry/accreditation or selection are required to complete an informed consent form and will be required to adequately and appropriately be able to demonstrate their understanding of this additional risk and their plans in place to mitigate this.  

 

  • Where an event is assessed as RED – Based on the information available, there are some serious and extreme risk of attending this event outside of what should be reasonable accepted for international travel.  At this time Cycling New Zealand will not accept, process or make any selections for this event.  Cycling New Zealand reserve the right to review this decision if more information is available.  

It is important to note that the risk levels could change quickly and that approval and or the criteria to attend may change at short notice.

 

The following Event Risk Assessments have been completed.  

MTB XCO/XCC World Cup, Nove Mesto na Morave, CZE - ORANGE

MTB DHI World Cup, Fort William, GBR - ORANGE

BMX World Cup, Glasgow, GBR - ORANGE

MTB World Cup Leogang, AUT - ORANGE

UEC BMX Rounds 9 & 10, Kampen, NED

BMX World Cup, Papendal, NED 

MTB World Cup, Lenzerheide, SUI

MTB World Cup, Vallnord Pal Arinsal, AND

 

The following events are in the process of being assessed:

BMX World Championships, Nantes, FRA

Para cycling - Road World Cup, Quebec City, CAN

Junior Track World Championships, Tel Aviv, ISRAEL

 

Please email tim.baker@cyclingnewzealand.nz with any questions. 

Once an event has been assessed and approved a link to the online Informed Consent form will be uploaded below.  A printable version of the form is here

Nations Cup - Glasgow