Event Resources

HEALTH AND SAFETY AT EVENTS

Managing risk under the Health and Safety at Work Act (2015) is a two-tiered system.  
 
The event must:
  • Eliminate risk as far as reasonably practicable
  • If the risk can't be eliminated, they must be minimised as far as reasonably practicable
To determine what is reasonably practicable, an event risk management assessment must consider:
  • How likely it is the risk will happen
  • The degree of harm – how badly someone could be hurt
  • What the person involved knows or should reasonably know about the hazard or risk, and the controls
  • What controls are available and suitable.
After reviewing the above, consider the cost of the controls and whether the costs far outweigh the benefits.
 
This essentially means the event must do their best to manage risks, but don’t have to do everything humanly possible or carry out impractical risk assessments to manage risks.
 
Effective risk management applies a clear process to identify risks at an event and make sure that everyone who could be affected by that risk knows about it and its identified controls.
 

EXAMPLES AND TEMPLATES

Below you will find templates and documents that may be of assistance for your club/event. Please note that these are generic templates/documents and you will need to alter them to be specific to your club/event requirements. The documents are not intended as legal advice to cover club/event activities. The templates are offered on a ‘no liability’ basis and we recommend the club/event seek independent advice from legal professionals and associated parties (e.g. local police, council) with regard to particular events and activities for your club/event:
 
Event Resource 1 - Safety Management Plan - Framework
Event Resource 2 - Sport NZ - Risk Management for Events.
Event Resource 3 - NZ Major Events - Health and Safety
Event Resource 4 - Health and safety guidelines for school sport
Event Resource 5 - Work Safe NZ - Notifiable Events Forms and Matrix
Event Resource 5a - Work Safe NZ - HSWA Fact Sheets
Event Resource 6 - MTBNZ Protective Equipment Polic
Event Resource 7 - MTBNZ Concussion Awareness Policy
Event Resource 8 - Specifications for organisations for UCI Level Road Races
Event Resource 9 - Doping Control Station Requirements (When DFSNZ attend your event)
Event Resource 10 - Terms and Conditions of Entry - Template Example
Event Resource 11 - Accident and Incident Report Form
Event Resource 12 - Accident and Incident Report and Investigation Form
Event Resource 13 - Hazard Identification and Control Form
Event Resource 14 - Volunteers Fact Sheet - Work Safe
Event Resource 15 - Cycling Generic Hazard Register
Event Resource 16 - Event Budget Template.xlsx
Event Resource 17 - Event Checklist Template.xlsx
Event Resource 18 - Event Manual Template.docx
Event Resource 19 - Verbal Race Briefing Template.docx
Event Resource 20 - Example of Results.xlsx
 
 
See also Commissaire Resources 

 

FREE ONLINE HEALTH & SAFETY TRAINING

Sport New Zealand has developed a course in partnership with Skills Active ITO for all workers.
 
This course is for all paid and volunteer workers in the sport and recreation sector. Everyone who works in the sector needs to help keep participants and the public safe. This course takes approximately 20-40 minutes to complete depending on your prior knowledge and experience.
 
After completing this course you will be able to:
  • identify who is responsible for what when it comes to health and safety
  • identify what your rights are as a paid or volunteer worker
  • describe some of the systems and processes that are used to keep everyone safe and having fun
  • identify and manage hazards
 
Event Toolkit Click here.